DAT-060 · Check driver's license and driving authorization

Travel & housing · master data

Status: Concept – not built yet

Confirms before the first vehicle handover that the person holds the required driver's license, and documents the check so that the production's owner liability is provably fulfilled.

Trigger: The person is to drive a production, pool or rental vehicle (TRV-040, TRV-050) or is scheduled as a driver (TRF-030); additionally reviewed cyclically every {{FÜHRERSCHEIN_NACHPRÜFUNG_MONATE}} during ongoing production.

Rule (automatable) Judgment (human decides)

Decision rules

• R1 IF no valid visual inspection is documented THEN no vehicle handover, regardless of verbal assurance; TRV-050 and TRF-030 remain blocked for this person.
• R2 IF total vehicle mass is over 3.5 t THEN class C1 or C is required; the mapping of vehicle class to driver's license class is ⚠️[VERIFY — source: § 6 FeV, vehicle documents of the specific vehicle].
• R3 IF driver's license was issued outside the EU/EEA THEN check recognition period and re-registration requirement ⚠️[VERIFY — source: §§ 28 to 31 FeV, issuing country] and document the result before a vehicle is handed over.
• R4 IF conditions are noted on the driver's license (example: vision aid, automatic transmission) THEN restrict vehicle assignment in TRV-050 accordingly.
• R5 IF a person is scheduled as FA THEN additionally activate the working and driving time regime per TRF-040, since driving is then the primary duty rather than a secondary task.
• R6 IF validity expires during production THEN automatically set a block on the expiration date and inform FPL 30 days in advance.

Common pitfalls

1. Visual inspection is done verbally at the work site and never documented → in case of damage, the production can't prove fulfillment of the owner's duty. 2. A transporter over 3.5 t is handed over to a person with class B because "the vehicle looks like a bus" → driving without a license, insurance coverage at risk. 3. Expiration of validity during a long work block goes unnoticed → trips in the final work weeks without a valid license. 4. A foreign driver's license is accepted without checking the recognition period → trips are not permitted even though a valid-looking document is presented.

Impact H × Effort S → Do-first · HITL · RACI **R** FPL · **A** PL · **C** THK, LEG for foreign driver's licenses · **I** AL, PBH · Manual effort: Estimate: 5 min. per person for visual check and note; 20–45 min. per case with a foreign driver's license

Request this workflow