Process Library

bettermiii · workflows for teams

We build tools that take work off teams' hands – from a funding calculator to an office assistant that keeps track of deadlines, invoices and trips. Every card here is a workflow that already exists or that we can build for you. Feel free to look around.

60 Workflows & products
7 live in production
145 processes in the travel catalog
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What we're working on

Products that are running – and workflows we automate for teams and companies. Green runs on its own, orange waits for a yes, gray stays with you.

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Products

Filmsoftmoney

Calculate funding

Calculates funding programs for a project – from budget to funding rate.

ProductAI-assisted

75 % automatic

European Cribs

Housing in Europe, curated

Curated real estate listings from all over Europe – collected, verified, with a single good image.

ProductAI-assisted

80 % automatic

Kai

AI coaching on Telegram

A coach that nudges you in the morning, checks in in the evening, and honestly reflects back on your week.

ProductAI-assisted

75 % automatic

Cockpit

One dashboard for everything

Monitors all projects, cron jobs, domains and backups – traffic light, waiting-on-me board, daily card.

ProductAutomation

75 % automatic

Budget-Automator

Understanding Movie Magic budgets

Reads Movie Magic budgets, normalizes accounts and makes them usable for funding calculations and reporting.

ProductFunding

75 % automatic

Funding & Distribution

Funding Deadline Radar

Funding & Distribution · Project Management

Your relevant funders' deadlines are entered once – a list of key funders is provided as a starting point. Every deadline lands in a central calendar…

Admin & officeAI-assisted

50 % automatic

Application package & submission folder

Funding & Distribution · Project Management

For every deadline, a collection folder with a checklist is created. Existing documents are automatically gathered and linked from the project filing…

Admin & officeAI-assisted

67 % automatic

Funding criteria pre-check

Funding & Distribution · Project Management

Every new project runs through a deterministic point calculation (feature film, documentary, animation) with caps and cultural minimum criteria…

Admin & officeAI-assisted

67 % automatic

Proof of use as a running file

Funding & Distribution · Project management / finance

Each approved receipt is continuously assigned to a funding pot and cost account, with funding eligibility pre-checked. A gap list is available at…

Admin & officeAI-assisted

60 % automatic

Deliverables & asset tracking

Funding & Distribution · Project management / production

A living checklist with status and agreed deadline is created for each recipient. An item is only considered accepted once the file is linked —…

Admin & officeAI-assisted

80 % automatic

Tender & Submission Management

Funding & Distribution · Project Management

Tenders are tracked in a watchlist with deadline, fee, and premiere rule; deadlines warn in stages. Each tender has a materials checklist (copy,…

Admin & officeAI-assisted

75 % automatic

Licensing & Revenue Reconciliation

Funding & Distribution · Project Management

Every license agreement is on file with window, territory, term, and reporting rhythm. If a due statement doesn't arrive, the system flags it.…

Admin & officeAI-assisted

60 % automatic

Finance & Controlling

Cost Report & Discrepancy Alert

Finance & Controlling · Management / Finance

Your Movie Magic budget is the single source for the target figures and is imported as such. Actuals build up continuously from recorded receipts.…

Admin & officeAI-assisted

80 % automatic

Invoice pipeline: capture & checks

Finance & Controlling · Management / Finance

Invoices arriving by email are detected automatically; the document (PDF attachment or email text) is fetched read-only from the mailbox and…

Admin & officeAI-assisted

75 % automatic

Reporting to funders & clients

Finance & Controlling · Project management / finance

All contractual reporting dates sit in one place and remind you in time. On the due date the report draft is generated from the current cost status –…

Admin & officeAI-assisted

60 % automatic

Petty cash & advances

Finance & Controlling · Finance assistance

An advance register keeps track of who has how much petty cash. Receipts are recorded against the advance; a balance radar automatically reminds…

Admin & officeAI-assisted

50 % automatic

Payment run preparation

Finance & Controlling · Management / Finance

Due, approved items are bundled per payment date, cash discount cases first. If a bank detail differs from what was captured, the item is dropped and…

Admin & officeAI-assisted

50 % automatic

Liquidity plan & funding drawdown planning

Finance & Controlling · Management / Finance

A rolling 13-week plan links open payment terms, fee runs, fixed costs, and financing installments. If a shortfall is looming, the system warns three…

Admin & officeAI-assisted

60 % automatic

§50a & KSK compliance radar

Finance & Controlling · Management / Finance

Contracts with artists resident abroad are flagged based on the recorded details and get a §50a withholding calculation as a proposal plus a…

Admin & officeAI-assisted

60 % automatic

Contracts & Legal

Contracts: generation, return, filing

Contracts & Legal · Project Management

A short deal memo turns into a contract draft from your vetted templates. Unresolved placeholders block the draft automatically. Every complete draft…

Admin & officeAI-assisted

50 % automatic

Insurance & policy radar

Contracts & Legal · Project management / finance

All policies are kept in one register with term, coverage amount, and contact person. Staggered warnings appear before every expiration, so renewal…

Admin & officeAI-assisted

67 % automatic

Rights register (music, archive, trademarks)

Contracts & Legal · Project Management

Every work used is in the register: rights type, owner, territory, status, and proof. Time-limited licenses warn before expiration. A gap list shows…

Admin & officeAI-assisted

75 % automatic

Team & Staff

Team onboarding

Team & Staff · Project management / assistance

After signing, the required details are captured, validated automatically and stored encrypted only. Gaps trigger automatic reminders. Sensitive data…

Admin & officeAI-assisted

40 % automatic

Fee & payroll run coordination

Team & Staff · Management / Finance

Work days and rates automatically feed into a fee run draft. A filing radar links registrations and deregistrations to the contract data and warns…

Admin & officeAI-assisted

80 % automatic

Team & contact list

Team & Staff · Assistance

The list is generated from master data instead of being maintained by hand. Every staff change automatically creates a new version with change…

Admin & officeAI-assisted

67 % automatic

Casting & voice coordination

Team & Staff · Assistance / project management

For each role, all candidates stand side by side with status — from shortlisted to selected. If a request stays open for more than a week, a…

Admin & officeAI-assisted

60 % automatic

Travel & Logistics

Scheduling & daily planning

Travel & Logistics · Scheduling / assistance

The day sheet draft is generated automatically from the schedule the evening before – with a distribution list from master data plus sun times and…

Admin & officeAI-assisted

50 % automatic

Travel costs & expenses

Travel & Logistics · Travel / Finance

A dedicated receipt channel (photo/upload) assigns every expense to project and person. Per diems and mileage are calculated by a per diem…

Admin & officeAI-assisted

75 % automatic

Travel & accommodation logistics

Travel & Logistics · Travel / Assistance

Every travel need is checked against its contractual basis; if it is missing, a question is raised instead of a request. Options are recorded with…

Admin & officeAI-assisted

50 % automatic

Organization & Filing

Filing automation & organization

Organization & Filing · All roles

A fixed project folder tree is created at the push of a button, and one clear naming convention applies everywhere. New files from the inbox are…

Admin & officeAI-assisted

100 % automatic

Inbox triage

Organization & Filing · All roles

Several mailboxes are scanned read-only twice a day and classified: invoices, contract returns, authorities/insurers, settlements and security…

Admin & officeAI-assisted

100 % automatic

Quote requests & comparison

Organization & Filing · Assistance / Finance

Requests are captured centrally, and incoming quotes are normalized to a comparable total — including quantity, ancillary costs, and cancellation…

Admin & officeAI-assisted

60 % automatic

Version & info distribution

Organization & Filing · Assistance

Scripts, concepts and revision pages are filed with versioning; the recipient list carries over to each version. After your approval you send the…

Admin & officeAI-assisted

50 % automatic

Marketing & communication

Social media publishing

Marketing & communication · Marketing / assistant

Every Monday a queue fills up with 21 new posts, text and hashtags included. You have three days to review – if there is no objection, the post…

Admin & officeAI-assisted

89 % automatic

Travel & housing – process groups

DAT · Master Data & Onboarding

13 processes

Without clean personal master data, no room and no ticket will match up later.

Travel & housingProcess group

PLN · Demand planning from scheduling

10 processes

The schedule turns into requirements: who needs to be where and when. Almost all rule-based.

Travel & housingProcess group

TRV · Travel & transport planning

15 processes

Flight or train, lead time, connections, price – this is where the options come from.

Travel & housingProcess group

HSG · Housing

17 processes

The biggest group: hotels, room blocks, rooming lists.

Travel & housingProcess group

TRF · Transfers & driver service at work site

10 processes

From the hotel to the work site and back: shuttle service, group transfers, turnaround times.

Travel & housingProcess group

CST · Guest & VIP logistics

9 processes

Guests and VIPs have their own rules – almost everything is a judgment call.

Travel & housingProcess group

CHG · Change & disruption management

11 processes

A meeting falls through, a flight gets canceled. This group catches that.

Travel & housingProcess group

COM · Communication & documents

11 processes

Movement orders, confirmations, rooming lists – documents that almost write themselves.

Travel & housingProcess group

FIN · Budget, Controlling & Approvals

11 processes

Approval limits, budget commitments, target vs. actual.

Travel & housingProcess group

ACC · Billing, Per Diem & Accounting

13 processes

Per diem, receipts, billing – rule-based all the way to accounting.

Travel & housingProcess group

CMP · Compliance, Legal & Duty of Care

11 processes

A1 certificate, visa, § 50a, working hours, GDPR, duty of care – the machine checks, a human decides.

Travel & housingProcess group

SUS · Sustainability & funding reporting

7 processes

CO₂ tracking and rail-before-flight proof, as required by funders and clients.

Travel & housingProcess group

CLS · Project completion, archiving & lessons learned

7 processes

Archiving, deleting, lessons learned – often forgotten.

Travel & housingProcess group